INSIGHTS

Pilot Implementation of the Automatic Goods Management System at Noi Bai International Airport from October 16, 2017

November 02, 2017 Customs & Trade

On October 13, 2017, the Ministry of Finance issued Decision No.2061/QD-BTC concerning the pilot implementation of the automatic customs management and supervision of imports, exports and goods in transit at Noi Bai International Airport (Decision No.2061).  Accordingly, enterprises participating in the automatic customs management and supervision system need only to transmit electronic information to the National Single Window Portal, which shall shorten the time for customs procedures, concurrently, by utilizing the system, the customs authority shall be able to manage the inventory and status of any given shipment at any time, evaluate risk and make a list of pre-screened items of goods being offloaded and stored in the warehouse.  The system facilitates the connection with import-export declarations so as to appropriately channel goods upon arrival, limiting the occurrence of declaration cancellations.

Pursuant to Decision No.2061, the pilot implementation of this project has been extended to imports, exports and goods in transit with the port of export (i.e. the location of the uploading of goods stated in the export declaration) or the port of import (i.e. the location of the unloading of goods stated in the import declaration) at Noi Bai International Airport under the purview of the Customs Department of Hanoi City.

Specifically, the enterprise will be allowed to move imports, exports, and goods in transit in and out of the airport warehouse only after forwarding information on the status of goods to, and receiving confirmation from, the customs authorities as to whether the goods are qualified for transfering in and out of the customs supervision area.  Besides, Decision No.2061 also provides the guidance on how to declare the serial management number of the imports and exports on the electronic customs declaration of imports and exports.  This serial management number of imports and exports (or named otherwise by identification number) is unique, non-duplicable, and granted to imports and exports on the customs declaration.  The serial management number of imports and exports is defined as follows:

•  For the import serial management number, the enterprise shall fill in the criterion of “1.26 – Airway bill number” on the export declaration with a combination of the following information:

(i)   “Year”: is the year of issue for the master airway bill and in the format of “YYYY”;

(ii)  “Master airway bill number” (“MAWB”): is the serial number provided on the airway bill issued by an international cargo airline for shipping the goods; and

(iii)  “House airway bill number” (“HAWB”): is the serial number provided on the airway bill issued by a transportation and delivery agency to the receiving party which is the same as the importer on the customs declaration.

   The requirements for sequencing the numbers and the characters of the import serial management number are that the characters must be consecutively arranged in the order of the three criteria mentioned above, without any spacing or special characters such as *, #, @, /, etc.

   For example: A customs declarant receives an application file with the following information concerning the airway bill number: the MAWB being 131 NRT 29038656, granted on October 03, 2017, and the HAWB being KKLHB5587.  As such, the declarant shall fill out the import serial management number on the customs declaration as follows: 2017131NRT29038656KKLHB5587.

   In the event that the sender of goods directly uses the service of an airline for shipping the goods without the involvement of a delivery agency, and therefore receives no HAWB, the portion of the HAWB in the import serial management number shall be left blank.

   For example: The owner of goods receives an application file with the following information concerning the airway bill number: the MAWB being 131 NRT 29038656, granted on October 03, 2017.  As such, the owner shall fill out the import serial management number on the customs declaration as follows: 2017131NRT29038656.

   Please note that the method of declaration mentioned above is different from that which is performed at the seaports under the purview of the Customs Department of Hai Phong City pursuant to Decision No.1593/QD-BTC dated August 15, 2017.  Specifically, pursuant to Decision No.1593, the criterion of “1.26 – Airway bill number” uses a combination of information including “Date of airway bill” + “Airway bill number”.

•  For the export serial management number, in principle, it is automatically granted by the customs authorities on the customs declaration system of VNACCS/VCIS or on the online public service system (at the address of pus.customs.gov.vn).  Prior to registering for an export declaration, the customs declarant shall log into this system to obtain the serial management number of the shipment.

   Regarding the method of declaration, the customs declarant shall declare the granted export serial management number under “2.24 – Airway bill number” on the electronic export declaration.

In addition, the enterprise shall retain the information concerning goods that completed the procedure for moving out of the airport warehouse in order to serve the purposes of investigation, reporting, gathering statistics, making comparisons and doing research upon the request of the customs authorities, concurrently regularly monitor, support and cooperate with the customs authority to promptly rectify the problems.

Decision No.2061 enters into force on October 16, 2017 until the Circular amending and supplementing Circular No.38/2015/TT-BTC dated March 25, 2015 of the Ministry of Finance takes effect (which is expected to officially provide for the implementation of this project).  The General Department of Vietnam Customs shall record comments, summarize, report and evaluate the results of the implementation in order to suggest modifications on the content of the pilot, before issuing a legal document to officially implement this project.

 –   Written by LE & TRAN | Vietnam’s Premier Business Litigation Firm


This insight is quoted from the Vietnam Customs & Trade Law Review (November 2017), you can download and read the full file of Vietnam Customs & Trade Law Review (November 2017) here.